Privacy Policy
Last Modified: November 14, 2023
This Privacy Policy describes our policies and procedures regarding the collection, use, and disclosure of your information when you use our Services. It informs you about your privacy rights and how the law protects you.
Applicability of this policy: We use your Personal Data to provide and improve the Services. By using the Services, you agree to the collection and use of information as outlined in this Privacy Policy. This Privacy Policy applies to the services provided by AIdaBOT to users.
1 - Explanation and Definitions
1.1 Explanation
Words with initial capital letters are defined under the following conditions. The definitions below will have the same meaning regardless of whether they appear in the singular or plural form.
1.2 Definitions
For the purposes of this Privacy Policy:
- Account means a unique account created for you to access our Services or parts of our Services.
- Company (referred to as “Company,” “we,” or “our” in this Agreement) refers to GenkiSystem, Vietnam.
- Cookie is a small file placed on your computer, mobile device, or any other device containing details of your browsing history on that website along with various usage purposes.
- Country refers to Vietnam.
- Device means any device that can access the Service, such as a computer, mobile phone, or digital tablet.
- Personal Data means any information relating to an identified or identifiable individual.
- Service refers to the website.
- Service Provider means any natural or legal person who processes data on behalf of the Company. It refers to third-party companies or individuals hired by the Company to facilitate the Service, provide the Service on behalf of the Company, perform services related to the Service, or assist the Company in analyzing how the Service is used.
- Third-party Social Media Service refers to any website or any social media website through which users can log in or create an account to use the Service.
- Usage Data is automatically collected data generated by using the Service or from the Service infrastructure itself (e.g., the duration of a page visit).
- Website refers to AIdaBOT, accessible from aidabot.io.
- You mean the individual accessing or using the Service, or the company or legal entity on behalf of which that individual is accessing or using the Service, as applicable.
2 - Collection and Use of Your Personal Data
2.1 Personal Data
While using Our Service, We may ask You to provide Us with certain personally identifiable information that can be used to contact or identify You. Personally identifiable information may include, but is not limited to:
- Email address
- First name and last name
- Usage Data
2.2 Usage Data
Usage Data is automatically collected when using the service. Usage Data may include information such as your device’s Internet Protocol address (e.g., IP address), browser type, browser version, the pages of our services that you visit, the time and date of your visit, the time spent on those pages, a unique device identifier, and other diagnostic data.
When you access the service through or via a mobile device, we may automatically collect certain information, including but not limited to the type of mobile device you use, your mobile device’s unique ID, your mobile device’s IP address, your mobile device’s operating system, the type of mobile internet browser you use, your unique device identifier, and other diagnostic data.
We may also collect information that your browser sends whenever you visit our service or when you access the service through or via a mobile device.
2.3 Information from Third-Party Social Media Services
The company allows you to create an account and log in to use the service through the following third-party social media services: Google
If you decide to register through or grant us access to the third-party social media service, we may collect personal data associated with your third-party social media service account, such as your name, email address, your activities, or your contact list linked to that account.
You also have the option to share additional information with the company through your third-party social media service account. If you choose to provide that personal information and data during registration or otherwise, you grant the company the right to use, share, and store that information in accordance with this privacy policy.
2.4 Tracking Technologies and Cookies
We use Cookies and similar tracking technologies to monitor activities on our service and store certain information. The tracking technologies used include beacons, tags, and scripts to collect and track information as well as to improve and analyze our service. The technologies we use may include:
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Cookies or Browser Cookies: Cookies are small files placed on your device. You can instruct your browser to refuse all cookies or indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some parts of our service. Unless you have adjusted your browser settings to refuse cookies, our service may use cookies.
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Web Beacons: Certain parts of our service and our emails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that allow the company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of a specific section and verifying system and server integrity).
Cookies can be “Persistent” or “Session” cookies. Persistent cookies remain on your personal computer or mobile device when you go offline, while session cookies are deleted as soon as you close your web browser.
We use both session and persistent cookies for the purposes outlined below:
- Essential/Necessary Cookies
Type: Session Cookies
Managed by: Us
Purpose: These cookies are crucial to providing you with services available through the website and enabling you to use certain features. They help authenticate users and prevent fraudulent use of user accounts. Without these cookies, the services you request cannot be provided, and we only use these cookies to provide you with those services.
- Cookie Policy/Cookie Acceptance Notice
Type: Persistent Cookies
Managed by: Us
Purpose: These cookies determine whether users have accepted the use of cookies on the website.
- Functionality Cookies
Type: Persistent Cookies
Managed by: Us
Purpose: These cookies allow us to remember choices you make when you use the website, such as remembering your login details or language preference. The purpose of these cookies is to provide you with a more personalized experience and avoid having to re-enter your preferences each time you use the website.
2.5 Use of Your Personal Data
The company may use Personal Data for the following purposes:
- To provide and maintain our Services, including monitoring the use of our Services.
- To manage your account: to manage your registration as a user of the Servic- **The personal data you provide may grant you access to various functions of the Service as a registered user.
- To fulfill contracts: to develop, comply with, and fulfill the purchase contracts for products, items, or services you have purchased, or any other contracts with us through the Service.
- To contact you: to contact you via email, phone calls, SMS, or other equivalent electronic communication methods, such as mobile app push notifications about updates or contact information relevant to contractual functions, products, or services, including security updates when necessary or reasonable to implement.
- To provide you with news, special offers, and general information about goods, services, and other events that we offer similar to those you have purchased or inquired about, unless you choose not to receive such information.
- To manage your requests: to participate and manage the requests you send to us.
- For business transfers: We may use your information to assess or carry out mergers, divestitures, restructurings, reorganizations, dissolution, or the sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceedings, where Personal Data we hold about users of our Service is among the assets being transferred.
- For other purposes: We may use your information for other purposes, such as data analysis, identifying usage trends, assessing the effectiveness of our advertising campaigns, and evaluating and improving our Services, products, marketing activities, and your experience.
We may share your personal information in the following cases:
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With service providers: We may share your personal information with service providers to monitor and analyze the use of our Services and to contact you.
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For business transfers: We may share or transfer your personal information related to or in the course of negotiating any merger, sale of the company’s assets, financing or acquisition, sponsorship, or acquisition of all or part of our business by another company.
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With subsidiaries: We may share your information with our subsidiaries, in which case we will require those subsidiaries to honor this privacy policy. Subsidiaries include our parent company and any other companies controlled or jointly controlled by us.
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With business partners: We may share your information with our business partners to provide you with certain products, services, or promotional programs, ensuring that you are notified in advance of the form, method, content, and frequency of the introduction of these products or services.
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With other users: When you share personal information or interact in public areas with other users, that information may be viewed by all users and may be publicly distributed. If you interact with other users or register through a third-party social media service, the contacts on your third-party social media service may see your name, profile, image, and description of your activities. Similarly, other users may view descriptions of your activities, contact you, and view your profile.
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With your consent: We may disclose your personal information for any purpose other than with your consent.
2.6 Retention of Your Personal Data
The company will only retain your Personal Data for the period necessary for the purposes outlined in this Privacy Policy. We will retain and use your Personal Data to the extent necessary to comply with our legal obligations (e.g., if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies.
The company will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period, unless this data is used to strengthen the security or improve the functionality of our Service or we have a legal obligation to retain this data for a longer time.
3 - Transfer of Your Personal Data
Data related to questions and answers during interactions with AIdaBOT will be processed through the OpenAI API. This means that the information users provide during interactions with AIdaBOT will be transmitted and processed by OpenAI’s API service.
Your information, including Personal Data, is processed at the operating offices of the Company and any other location where the parties involved in processing are based. This means that this information may be transferred to — and maintained on — computers located outside your state, province, country, or other governmental jurisdiction where data protection laws may differ from those in your jurisdiction.
Your consent to this Privacy Policy, along with your submission of that information, signifies your consent to such transfer.
The Company will take all necessary steps reasonably required to ensure that your data is processed securely and in compliance with this Privacy Policy, and the transfer of your Personal Data will not occur to an organization or country unless there are appropriate control measures, including the security of your data and other personal information.
4 - Delete Your Personal Data
You have the right to delete or request our assistance in deleting Personal Data that we have collected about you.
Our services may provide you with the ability to delete certain information about you from the service.
You can update, modify, or delete your information at any time by logging into your account, if applicable, and accessing the account settings that allow you to manage your personal information. You can also contact us to request access, correction, or deletion of any personal information you have provided to us.
However, please note that we may need to retain certain information when we have a legal obligation or legitimate basis to do so.
5 - Disclosure of Your Personal Data
5.1 Business Transactions
If the Company engages in mergers, acquisitions, or asset sales, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and comply with other privacy policies.
5.2 Law enforcement
In certain cases, the Company may be required to disclose your Personal Data if the law mandates it or to comply with valid requests from authorities (e.g., courts or government agencies).
5.3 Other legal requirements
The Company may disclose your Personal Data with the belief that such action is necessary to:
- Comply with legal obligations
- Protect the rights and property of the Company
- Prevent or investigate misconduct related to the Service
- Safeguard the personal safety of Service Users or the public
- Defend against legal liability
5.4 Security of Your Personal Data
Securing your Personal Data is crucial to us. Therefore, AIdaBOT’s software employs optimal measures to strive to protect your personal data. However, please remember that no method of transmission over the Internet or electronic storage is 100% secure. While we attempt to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
If we discover anything that might pose a risk to your personal data, we will attempt to send you a warning. We only allow employees or authorized representatives of AIdaBOT to access personal data to perform information processing tasks. In doing so, anyone with access to the software must adhere to strict security obligations.
5.5 Children’s Privacy
Our services do not address anyone under 13 years of age. We do not knowingly collect personally identifiable information from anyone under 13. If you are a parent or guardian and you are aware that your child has provided Personal Data to us, please contact us. If we become aware that we have collected Personal Data from anyone under 13 without verification of parental consent, we will take steps to remove that information from our servers.
If we need to rely on parental consent as a legal basis to process your information, and your country requires parental consent, we may request the consent of your parent before we collect and use that information.
5.6 Links to Other Websites
Our services may contain links to other websites not operated by us. If you click on a third-party link, you will be directed to that third-party’s website. We strongly advise you to review the Privacy Policy of every website you visit.
We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites or services.
5.7 Changes to this Privacy Policy
Occasionally, we may update our Privacy Policy. We will notify you of any changes by posting the new Privacy Policy on this page.
We will inform you via email and/or prominent notice on our Service before the changes become effective and update the “Last Updated” date at the top of this Privacy Policy.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
5.8 Contact Us
If you have any questions about this Privacy Policy, You can contact us:
- By email: aidabot@genkisystem.com